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Government documents and the online catalog.

Prior to planning for implementing the NOTIS system, the Vanderbilt Medical Center Library had not fully cataloged its government publications, and records for these materials were not in machine-readable format. A decision was made that patrons should need to look in only one place for all library materials, including the Health and Human Services Department publications received each year from the central library's Government Documents Unit. Beginning in 1985, these publications were added to the library's database, and the entire 7,200-piece collection is now in the online catalog. Working with these publications has taught the library much about the advantages and disadvantages of cataloging government documents in an online environment. It was found that OCLC cataloging copy is eventually available for most titles, although only about 10% of the records have MeSH headings. Staff time is the major expenditure; problems are caused by documents' irregular nature, frequent format changes, and difficult authority work. Since their addition to the online catalog, documents are used more and the library has better control.

Cataloging

A union catalog of monographs: another approach.

The rationale for and the production of the 1977 TALON Union Catalog of Monographs are described. The 158,859 records include the existing machine-readable records for six health sciences libraries plus the cataloging of six others, converted by matching other data bases and by keypunching. The method and costs of production are discussed. Use of Computer-Output-Microfiche (COM) significantly decreased the cost and time required for publication. The $.076 unit cost per entry, with both author and title access for the COM method, is almost one-half the unit cost for the previous method which offered only main-entry access. The TALON Catalog compares favorably with the Midwest Medical Union Catalog. The addition of the title index significantly increases its usefulness. However, the unique feature of the TALON Catalog may be its machine-readable form which offers the potential for quantitative analyses of health sciences library collections. Such data may be essential for rational management of limited library funds.

Books

Toward a whole cDNA catalog: construction of an equalized cDNA library from mouse embryos.

The construction of a cDNA library containing all genes without redundancy is one of the major technical challenges for biology. Toward this goal, we have developed an equalized (normalized) cDNA library from mRNA pools derived from mouse embryos that cover the entire period of mouse ontogenesis. Colony hybridization analyses with 11 genes showed the reduction of abundance variation from at least 6000-fold in the unequalized S-library to approximately 33-fold in the EIII-library, which was constructed after three cycles of equalization procedure. Limiting dilution PCR analyses with 26 tissue-specific genes showed the reduction of abundance variation from at least approximately 1,000,000-fold in the S-cDNA mixture to approximately 100-fold in the EIII-cDNA mixture. Based on these analyses, we estimate that at least 15,000 independent cDNA clones are included with little redundancy in the EIII-cDNA library. This will be a useful resource for mouse biology as well as the mouse genome project.

Animals

Classification systems used in medical libraries.

The present study identifies the classification systems used in 941 libraries. It explores the reasons behind the choice of the National Library of Medicine Classification by 589 libraries. Reclassification procedures were investigated through a questionnaire sent to twenty-five libraries that have changed to NLM since 1959. Statistics and replies are given on: the classification systems employed prior to reclassification; the use of broad or specific Library of Congress class numbers in the LC schedules outside the scope of the NLM schedules; the number of catalogers in each library doing the reclassification; the use of cut-off dates for retrospective materials; the adoption of MeSH headings; user preference; and cost differences. Chief reasons for the change to NLM proved to be local circumstances, currency, arrangement of subclasses by NLM, its dovetailing with the LC Classification, and reliance upon nationally centralized cataloging services.

Book Classification

Audiovisuals and non-print learning resources in a health sciences library.

The MD undergraduate program at McMaster University, based entirely on self-instruction, requires the provision of all kinds of learning resources. How these are assembled and made available is described. Emphasis is placed on the practical library problems of cataloging, shelving, maintenance, and distribution of audiovisual materials including pathology specimens and 'problem boxes' as well as the more usual films, videotapes and slide/tape sets. Evaluation is discussed briefly.

Audiovisual Aids

A description of the catalog division project at the College of Physicians of Philadelphia Library.

This paper describes the procedures used at the Library of the College of Physicians of Philadelphia to divide its ninety-year-old dictionary card catalog. The division was necessitated by overcrowding, obsolete subject headings, and lack of a complete authority list which resulted in like materials being scattered throughout the catalog under several headings. Two catalogs were created: the historical-biographical catalog, representing all works published before 1950 and all works of historical or biographical nature; and the current catalog, containing all works published from 1950 on, excepting historical or biographical materials. The 1950- catalog was further divided into name and subject catalogs, and the subject section was revised according to MeSH. The project was completed in about two years. As a result, searching time has been much reduced, and the library is able to take advantage of the annual revisions of MeSH to update the subject catalog.

Cataloging

Automating Veterans Administration libraries: II. Implementation at the Kansas City Medical Center Library.

In 1985, the Kansas City Veterans Administration Medical Center began implementation of the Decentralized Hospital Computer Program (DHCP). An integrated library system, a subset of that program, was started by the medical library for acquisitions and an outline catalog. To test the system, staff of the Neurology Service were trained to use the outline catalog and electronic mail to request interlibrary loans and literature searches. In implementing the project with the Neurology Service, the library is paving the way for many types of electronic access and interaction with the library.

Catalogs, Library

A survey of organizational practices in North Carolina schools of nursing libraries.

Prompted by the apparent unavailability of published information regarding the cataloging practices in North Carolina schools of nursing libraries, this study was conducted using a questionnaire sent to the thirty-eight schools of nursing in the state. The "average" North Carolina school of nursing library is an autonomous facility administered by nonprofessional personnel or by a person with an undergraduate degree in a nonlibrary field. The materials are organized by the National Library of Medicine Classification and Medical Subject Headings in combination with the Library of Congress classification and subject headings, except for bound journals which are shelved alphabetically by exact title. It is recommended that separate school of nursing and hospital or medical school libraries be consolidated under a trained librarian in order to standardize and unify cataloging practices on the local level and to gain the advantages available through regional and national cooperation of health sciences libraries.

Cataloging

The switch library: new service in rehabilitation librarianship.

This article discusses the role of assistive devices in patient rehabilitation programs and the problems in evaluating and assessing patients for prescribing these devices. The rehabilitation library can solve many of these problems and enhance patient rehabilitation programs by providing a circulation service for adapted microswitches and other assistive devices. The article outlines library management of such a program, including funding, acquisitions, classification, and cataloging strategies. A comprehensive library classification scheme for assistive devices is proposed, and schedules are given for microswitches and environmental controls. It is predicted that this service will rapidly expand nationally over the next decade to become an integral part of rehabilitation library patient services.

Activities of Daily Living

Problems of medical subject cataloging.

The subject catalog of the University of Colorado Medical Center Library is examined in considerable detail. Annual revisions of the subject catalog required by annual revisions of the subject heading authority list used, NLM's MeSH, are analyzed in terms of man-hours required for the effort and the effect on the catalog's structure. It is contended that, in a divided catalog, changes of headings on a one-for-one equivalency basis are no more difficult than they would be in a computerized catalog, but that in many-for-one changes the manual catalog and the machine catalog face exactly the same dilemma and in the same magnitude, the only solution in either case being the reexamination of many entries. The proliferation of subheadings is shown to present particularly vexing problems in catalog revision. A plea is made to recognize the MeSH system for what it is, a legitimate compromise between the descriptor-oriented terms of a computer coordinate-indexing system, and the subject-heading-oriented terms of the conventional card catalog.

Automation

Catalog card production with a programmable terminal.

Application of a programmable terminal and printer to the cataloging task of a small medical library is described. The application is independent of a computer; the terminal is used in "local" mode only. Full sets of catalog cards are produced, following a single typing of descriptive cataloging data and tracings. Books can be cataloged the same day they are received. Actual cost per book is just over a dollar, for equipment rental, card stock, and the cataloger's time at the console, after call number, tracings, and main entry for the book have been determined.

Catalogs, Library

Evolution of a processing system in a large biomedical library.

The processing system used in the UCLA Biomedical Library is modest in size and still under development. Its origins date back to a batch mode serials control system begun in the mid-1960s. This was converted to an on-line system which currently has modules for check-in, updating and retrieval, claims, bindery preparation, and invoice information. Titles can be retrieved at the terminal by search of any word in the title, by subject heading, language, country of publication, and type of publication. The system is adaptable to network use and at present is shared with one other library. To the serials system has been added a computer-assisted cataloging and card production system. The latter utilizes serials nucleus software as well as design for data input and data storage. In-house listings and coding procedures overlap in a general way. Work is under way on further integration of the two processing subsystems and a feasibility study has been completed for addition of a subsystem for acquisitions which will combine and adapt features of the other two; for example, information retrieval characteristics from both, catalog coding and programs for acceptance of data, serials programs for claims, and other output programs. Cost benefits of the subsystems are described and discussed.

Cataloging

The current catalog--how current?

NLM's Current Catalog has recently come in for some criticism. To be useful as a tool in acquisition and cataloging, currency in receipt of the Current Catalog is necessary. A survey of 263 titles with 1967 imprints, which were received by the Library of the Medical Sciences, University of New Mexico School of Medicine, was made to determine the correlation between the receipt of these books in the library and their appearance in the Current Catalog.

Catalogs, Library

Centralized automated cataloging of health science materials in the MLC/SUNY/OCLC shared cataloging service.

Since February 1976, The Medical Library Center of New York, with the assistance of the SUNY/OCLC Network, has offered, on a subscription basis, a centralized automated cataloging service to health science libraries in the greater metropolitan New York area. By using workforms and prints of OCLC record (amended by the subscribing participants), technical services personnel at the center have fed cataloging data, via a CRT terminal, into the OCLC system, which provides (1) catalog cards, received in computer filing order; (2) book card, spine, and pocket labels; (3) accessions lists; and (4) data for eventual production of book catalogs and union catalogs. The experience of the center in the development, implementation, operation, and budgeting of its shared cataloging service is discussed.

Book Classification

Mechanization of library procedures in the medium-sized medical library. 8. Suspension of computer atalog.

A system for the substitution of a computer-printed book catalog for a card catalog was put to the test by making the former the sole means of locating material in the library, after four years of being used merely as an adjunct to the card catalog. It was found not suitable, and a new system is being devised in the light of the difficulties encountered. The reasons why the system broke down and the plans for the new one are described.

Catalogs, Library

Time-shared computing. Implications for medical libraries.

Many library data processing systems are unresponsive to the needs of librarians because of the necessity to batch-process transactions in a computer center. Such systems tend to be reportoriented rather than information-oriented with resultant problems in the timeliness of information. Time-shared computing permits multiple users to process jobs simultaneously through on-line interaction with the computer. Such systems offer to the librarian the advantages of immediate access to information, costs shared with other users, and direct man-machine interaction. This tutorial paper describes time-shared systems with applications in the library. Problems concerning the cost and present state-of-the-art of time-sharing are discussed.

Cataloging

Three-way division combined with conversion to Medical Subject Headings(MeSH) in a medium-sized medical library.

Conversion to MeSH and other reasons are enumerated for the division of an undivided dictionary card catalog into a three-way divided catalog, consisting of Proper Names, Titles, and Topical Subjects sections. Methodology of division is described. Conversion from Library of Congress Subject Headings to Medical Subject Headings (MeSH) as an authority list stimulated such concurrent changes as (1) the introduction of a guide card system that eliminates typing of subject headings on catalog cards and (2) the adoption of a filing system that employs reverse chronological order for all types of sequential material in the Proper Names and Titles sections and for all material in the Topical Subjects section. The ancillary decisions, procedures, and methods necessitated by these major conversions are also described.

Catalogs, Library